An automated link between a WooCommerce shop and Winbooks through WBLinker, so every web shop order lands in the accounts correctly and without manual entry.
Project overview
A Belgian wholesale wine merchant with an online sales channel ran a WooCommerce shop for online sales and Winbooks for the accounts. Every order had to be retyped into Winbooks, which as order volume grew meant duplicated work, delays in the accounts and a real risk of mistakes. The brief was to connect both systems so sales data flows through automatically and correctly.
Solution
- A one-way integration from WooCommerce into Winbooks
- Automatic export of order data from WooCommerce in the format WBLinker expects
- Full mapping of all the relevant data: orders, customers, product codes, VAT codes, payments and ledger accounts
- Files read into Winbooks through WBLinker, the standard Winbooks import tool
- Error handling and logging, so every import can be checked and followed
- Setup designed to scale smoothly with growing order volume
Results
Orders placed in the WooCommerce shop now flow through to Winbooks automatically and correctly booked. Manual entry has gone entirely, which means faster accounting, fewer errors and a reliable picture of online sales inside the accounting package.
